Sectors and entities have benefited from the use of technology and have diversified application ownership ranging from both the private and public sector. Seeing this, the educational sector has continuously sought to find ways to improve teaching and learning among students. With the development of technology, it brought about new changes in the way it facilitates its relevant goals and objectives. However, there is an increasing cost that constraints application ownership of schools that revolves around maintenance, equipment and personnel. Due to this, careful consideration and decisions must be made for schools to become cost effective in implementing its technological budget and spending.
In the process of man’s commitment to innovate and create changes in the way things are made and facilitated, it brought about new ideas and applications that cater to diversified consumer preference of related end products. In this process, application owners are finding ways to relatively ease the burden of troubleshooting and upgrades attached within the procedure. This in turn resulted to the dramatic increase of competitors in the market today.
On the other hand, business entities and involved sectors are looking for alternative ways to help alleviate the increasing costs associated with the processes of security, licensure and patches alone. In the end, as industries continues to maximize on operating under constricted budget, there are initiatives to strike a balance between reducing application ownership costs and maximizing the potentials of IT services.
Determining Application Ownership
The spur of information technology has brought about the coining of the term application ownership which refers to the individual and/or groups who owns a program aimed at particular and specific functions. Operating under this idea, application owners readily use data and other information associated with their software. Moreover, together with these things involve the commitment to provide the necessary changes and adjustments within the system. Examples of these include (1) updating licenses, (2) troubleshooting, (3) security issues and (4) upgrades and patches.
The Stand of Business Entities to Applications
Though many industries and businesses find it helpful that these innovations do speed up the process and output, it also carries with it a particular cost that is tantamount to the needed maintenance and purchasing of such software. Moreover, the trend nowadays is fast that companies are lagging behind with the variety of innovations available. “Organizations must contend with increasingly diverse hardware, software and network technologies that can be rendered obsolete in a matter of months” (Tolly Group, 1999, p.1).
At the same time, though this increased competition resulted to the lower prices of parts and services; it also catered to the relevant increase of other factors. Seeing this, “the convoluted nature of today’s enterprise environments is causing the overall cost of IT services – and specifically the cost of deploying applications – to skyrocket” (Tolly Group, 1999, p.1).
Where do costs come in?
In analyzing the variables included in the process of determining application ownership costs, one must look into where do these IT services and products cater. By doing these, companies can have an idea what particular sector or setup is this expense is present. These factors include: “(1) physical location of application, (2) execution location of application, (3) physical location of data, and (4) Location of the user and means of connectivity” (Tolly Group, 1999, p.5).
The first factor is a hurdle because companies need to consider the number of apparatuses that needs setup and its corresponding cost of service and managing updates, upgrades and installation (Tolly, 1999). Similarly, the same idea operates in the second factor as it seeks to address the necessary network and hardware capabilities. This is vital in ensuring that application runs smoothly. The third factor is a cost because companies have to create back up systems that will protect valuable data (Tolly, 1999). Lastly, the fourth element caters to the other costs associated in application ownership. Elaborating on this, it includes “support personnel, network infrastructure and the amount of bandwidth required” (Tolly, 1999, p.5). Due to this, there is a need for companies to shape their objectives that is aimed at reducing these relative expenditures.
Applying the concept in Education
The educational sector can be considered an important benefactor of advances in technology. It has used this as an instrument to enhance information and cultivate student minds using software and IT solutions coming from application owners. At the same time, it reinforces the claim that there has been an increase in budget spending and allocation towards technology. “Between 1991 and 2000, primary/secondary schools in the United States nearly tripled their instructional technology spending, from $2.1 billion to $6.2 billion” (Citrix, 2000, p.3).
On the other hand, this proves to be problematic for educational institutions due to the increasing costs associated in the long run. These expenses include the hiring and training of personnel together with the increasing demand and consumption of network related functions (Citrix, 2000). Seeing this, application ownership and sustenance of IT apparatuses and software becomes an increasing problem for schools and colleges.
Considering the Budget Issue
One important factor in determining whether or not schools engage into purchase and acquisition of applications revolves around their technology budgets. It can be argued that since the information technology boom, many educational institutions have equipped itself with various instruments to supplement these changing trends. At the same time, it helped redefine the curriculum that is fit and appropriate with the new changes made. Seeing this, schools vary in the way they spend its technology budget on students. “Some estimates for providing all classrooms in an average-size primary/secondary school network wiring and equipping them with computers put the per-student cost as high as $500 a year over a five year period” (Citrix, 2000, p.4).
Cost Effective Management is one initiative that can be made to address the increasing cost of application ownership in schools. One important part of this facet is helping reduce and tighten the number of professionals operating under the same institution. There must be an “initiative to move campuses to a single IT department rather than the traditional three, which have supported academic departments, administration and libraries” (Citrix, 2000, p.9). At the same time, there must be ways to enhance application server solutions and integrate outputs altogether to lessen staffing of professionals (Citrix, 2000).
On the other hand, there is a need to recognize and realize the emerging needs of students today. It is in here that schools and institutions must focus their attention to. For example, there is a need to increase instructional software. Not only shall it help enhance student grasp of issues and topics, but help teachers impart the curriculum better and increase the possibilities of learning. Also, consideration must be given in continuing education and distance learning. Since non-traditional students are drastically increasing, schools must find relevant technologies that can help support these types of individuals and cater to their academic pursuits (Citrix, 2000).
To conclude, given the trend nowadays concerning Information Technology (IT) and the increasing demand for its products have shaped the way processes and outputs are made. However, industries and companies must address the increasing cost associated with the process. The same can be seen when applied in the educational sector. Due to this, there must be a realization and commitment towards ensuring that the acquisition and budget spending of any school must be in line with its desired goals and objectives. It is through this that they can maximize and be cost effective in the reduction of the total cost of application ownership.
Citrix (2000) Lowering the Total Cost of Application Ownership in the Education Enterprise.
Retrieved November 15, 2008. 1-13.
Tolly Group. (1999) Total Cost of Application Ownership. Retrieved November 15, 2008. 3-10.
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